The International Chincoteague Pony Association (ICPAR) recognizes that respecting user privacy over the Internet is of utmost importance. This privacy statement is designed to provide information about the privacy and data collection practices for the ICPAR.

If you have questions or concerns regarding this statement, please feel free to contact us.

Why ICPAR Collects Data
ICPAR uses the information we collect from the various ways you engage with us for the following purposes:

• To preserve the integrity of the Chincoteague Pony breed registry through properly recording registration and ownership information.
• To serve our Association members by communicating effectively with them through a variety of methods, including postal mail, phone, email, facsimile and other types of correspondence.
• To provide our Association and community members with helpful information from the ICPAR.
• To improve our services by learning about and communicating with the people our services impact the most: you, our Association and community members around the world.
• To give ICPAR staff information that is useful for developing new services that meet community needs.

It is important for you to know that the ICPAR does not release names or contact information to any outside organization. We do not sell information to any other organization.

We may disclose any collected information, including personally identifiable information, if:

• The disclosure is necessary or useful to our provision of services
• We believe in good faith that disclosure is necessary to protect our rights, interests, or property
• We are acting in good faith to protect your safety or the safety of others, to investigate fraud, or to respond to a government request
• We believe in good faith the disclosure is required by law, such as to comply with a subpoena, search warrant, court order, or similar legal or administrative process
• We have written permission from an individual to release a their name and/or contact information 

​
Although members, subscribers or other guests under 18 years of age are allowed to participate in some activities, publication of contest winners’ names, ages or images for individuals under 18 requires parental or guardian consent.

Identifying Information
You can visit the website without telling us who you are or providing any information about yourself. The ICPAR will have access to identifying information when you send it, such as:

• Submit a registration application
• Place an order through the shop
• Provide feedback or tell us about an idea or suggestion through the contact form

In these instances, the ICPAR will ask for your name, address, e-mail address, phone number and other appropriate information needed to provide you with these services. 

Pedigree Database
Information about your pony will be loaded into the Chincoteague Pony Pedigree Database (CPPD) upon registration. The database is publicly available. We will not add your name, farm name, or website link to pony records without your permission. If your pony is not registered with ICPAR then your name may appear in the CPPD if it is publicly known that you own an individual pony. In this case you must reach out to the CPPD to have the record changed if you wish to remain anonymous. 

Classifieds & Link Submissions
The material that appears on pages linked to the categories "Classifieds" and "Links" are for informational purposes only. The International Chincoteague Pony Association & Registry LLC (ICPAR) is not responsible for, and does not guarantee, the condition, soundness, health, physical appearance, performance, or any other aspect of any such animal, item or service or the accuracy, completeness, or content of any listing on said pages. We disclaim all liability in regards to the listed animals, farms, people, and responsibility arising from any reliance placed on such information by you, any visitor to this page, or by anyone who may be informed of any of its contents. ICPAR has no affiliation with the listed websites in those categories and is not responsible for any of their web content. 

When you submit a form to a category under "Classifieds" or "Links" you are certifying that you are the owner of the farm/horse/business/etc. and that all information you submit in the application is true and correct to your personal knowledge. You agree that the International Chincoteague Pony Association & Registry LLC (ICPAR) has the privilege to correct, distribute online or by social media platforms and/or cancel the listing at its discretion for any reason. Any fraudulent statements, abusive animal acts or unethical practices that are reported to ICPAR (in regards to the listing) will be cause for the listing to be terminated and removed from the ICPAR website at ICPAR's discretion.

reCAPTCHA
This site uses reCAPTCHA3, a free service from Google, that places an invisible reCAPTCHA on all contact forms on this site which will determine if a bot is being used to submit the contact form, and then block that submission. A Google cookie may be placed on your browser and information from your browser may be transmitted to Google during your visit to our site. This plugin query includes the sending of the truncated IP address and possibly other data required by Google for the reCAPTCHA service. Only in exceptional cases is the full IP address relayed to a Google server in the U.S. and then truncated there. The IP address provided by reCAPTCHA from your browser will not be merged with any other data from Google. This data collection is subject to the data protection regulations of Google Inc. For more information about Google’s privacy policy, please visit https://policies.google.com/. By submitting any of our contact forms and using the reCAPTCHA service, you consent to the processing of data about you by Google in the manner and for the purposes explained above.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

International Transfer
Your information, including Personal Data, may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
​
If you are located outside the United States and choose to provide information to us, please note we transfer your information, including Personal Data, to the United States and process it there. Your submission of information to us represents your consent to that transfer. Please note the EU has not adopted an adequacy decision with respect to data transfers to the United States, nor are we a participant in the EU-US Privacy Shield; however, we value your privacy and protect your data using reasonable information security practices.

​EU Data
Individuals in the European Union (EU) may have certain rights with respect to their personally identifiable information which is protected by law (“Personal Data”), including the rights to:

• request access to and rectification or erasure of your Personal Data;
• request information about our processing, including categories of your Personal Data collected, information about the source of that collection, the purposes of processing, the recipients or categories of recipient to whom your Personal Data has been or will be disclosed;
• restrict or object to how we process your Personal Data;
• withdraw your consent for us to process your Personal Data in some circumstances;
• lodge a complaint with a supervisory authority; and
• receive your Personal Data provided to us or have that Personal Data transmitted to another controller without hindrance (also known as “data portability”)

To exercise any of these rights please contact us.

We reserve the right to ask for information verifying your identity prior to disclosing any information to you. Should we ask for verification, the information you provide to verify your identity will be used only for that purpose, and all copies of this information in our possession will be destroyed when the process is complete.
​
Changes to Privacy Policy
ICPAR may from time to time revise its privacy policy. You should therefore periodically visit this page, so you are aware of any such revisions. We will not, however, use your existing information in a manner not previously disclosed. You will be advised and have the opportunity to opt out of any new use of your information.

*Privacy Policy last updated 6-2-2024